1 – Introduction
This Privacy Statement covers the personal data processing practices and the respect of data subjects’ rights when using iPerfony extranets such as [xxx].iperfony.com, as well as all services, applications or platforms provided by the company Perfony.`
This privacy statement is governed by the RGPD (General Data Protection Regulation) and the French Data Protection Act.
The Perfony website may contain links to other websites. Perfony is not responsible for the information practices or the content of such other websites. Perfony Company encourages you to review the privacy statements of other websites to understand their information practices.
2 – Security, storage and retention of personal data
Personal and other data are stored in our databases. Perfony uses some of today’s most advanced Internet security technologies. When you access your iPerfony extranet, all connections are made using Transport Layer Security (TLS) technology, the most secure standard available.
Your information is protected by server authentication and data encryption (2048 Bits key). All data is encrypted between your computer and our server.
Your data is secure and available only to registered users of your company.
In order to isolate each Perfony client company, each iPerfony extranet is isolated and has its own domain name and database. This prevents any data exchange between different iPerfony extranets and increases the security level.
Perfony provides each user in your company with a unique password and username that they must enter each time they log in.
In addition, Perfony is hosted in a secure server environment that uses a firewall and other advanced technologies to avoid interference or to prevent intruders from accessing it.
Perfony does not retain personal data beyond the period necessary to achieve the purpose of the processing, while respecting the legal and regulatory limits.
If you are a Perfony customer, your data is kept for the duration of the contract, and for 3 years after the end of the contract, except for specific legal provisions.
3 – Data collected
On the other hand, in the context of the use of an extranet dedicated to the customer, in case of request for information or creation of an account, we are likely to collect all or part of the following data:
- First and last name
- E-mail address
- Phone number
- Company name
- Mailing address
- Professional information: (position, function, activity sector)
- Photos that are attached to avatars
- Connection data: ID, IP address
In addition, as part of our constant search for improvement and positioning as an observatory of the quality of meetings and action plans, we regularly solicit our users and contacts via surveys.
4 – Use of collected data
The Perfony account is provided to you by an organization to which you are attached. This organization can:
- Control and administer your account.
- Access and process your data, including the contents of your data, communications and files associated with your account.
If you lose access to your account (if you change your activity, for example), you will not be able to access the data stored in Perfony.
Since access to Perfony is granted by your organization, your use of Perfony is subject to your organization’s policies. You should direct privacy requests, including requests to exercise your data protection rights, to your organization’s administrator. Perfony is not responsible for the privacy or security policies or practices of its customers, which may differ from those stated in this privacy statement.
Perfony processes your personal data to make the product available to you and your organization and in some cases for Perfony’s legitimate business operations related to the provision of the product.
Perfony will use Information about your browsing for the purpose of operating and improving the application.
5 – Cookies and IP addresses
Perfony uses cookies to facilitate your interactions with the application and to make it relevant. When you use the web application, Perfony’s servers send a cookie to your computer. Perfony uses two cookies on its web application:
- A session cookie to keep your session active while you use the application.
- An analytics cookie (to the analytics.perfony.com server) used for analysis and improvement of the application.
When you visit your Perfony extranet, we collect your IP address to track and summarize non-personal information. For example, Perfony uses IP addresses to monitor the regions from which users browse the application.
6 – Sharing of personal data
In strict accordance with the fundamentals of Section 2 of this statement (Security), and except as explicitly stated in this Privacy Statement, Perfony will not share, sell, rent or otherwise market information provided by third party companies for their promotional purposes.
In addition, you can always withdraw your consent for us to use and disclose your personal data for certain purposes. You may also object at any time to this use of information about you by writing to the following address: 91 rue du Faubourg Saint Honoré 75008 Paris (or by sending us an email: rgpd@perfony.com).
Perfony reserves the right to use or disclose the information provided if required to do so by law or if the Company reasonably believes that the use or disclosure is necessary to protect its rights and/or comply with a judicial proceeding or court order.
7 – Access to personal data
Our Customers may update or change their subscription information by editing their user or company registration. To update a user profile or your company information, log in to your extranet with your Perfony password and username and click on “Preferences”. To consult the personal data concerning you which are in our possession, you have the possibility of contacting us:
Postal mail: Perfony SAS – 91 rue du Faubourg Saint Honoré – 75008 Paris – France.
Email: rgpd@perfony.com
By phone : +33 1 55 43 76 95
You can ask us to delete any personal data we hold about you. However, please note that we may keep a record of your data for archiving purposes (particularly where required by law).
8 – Data Protection Officer (DPO) and modification of the privacy statement
Perfony reserves the right to change this Privacy Statement. Perfony will notify you of material changes to this Privacy Statement through the Company’s websites at least thirty (30) business days before such changes become effective.
Perfony has appointed a Data Protection Officer (DPO) whose role is to ensure Perfony’s compliance with the GDPR
It benefits from organizational measures and means enabling it to manage its mission.
The DPO can be reached for any questions regarding this Privacy Statement or the information practices of the Company’s websites by clicking rgpd@perfony.com or by sending a letter to
Perfony SAS – 91 rue du Faubourg Saint Honoré – 75008 Paris – France
By phone: +33 1 55 43 76 95.